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Office Administrator (Office Administration)

Company: Boeing
Location: Norman
Posted on: January 16, 2020

Job Description:

Boeing Global Services team is looking for an experienced Office Administrator to support Training & Professional Services ASC2 operations in Oklahoma City.Position Responsibilities:

  • Performs the following tasks for managers: Coordinates and processes domestic and international business travel arrangements; monitors designated business traveler's logistics; generates expense reports; assists in reconciling corporate credit card charges to ensure timely and accurate reimbursement and verifies payments to corporate credit cards; tracks and maintains schedules for availability
  • Performs the following tasks for individual contributors: Coordinates and processes international business travel arrangements; generates expense reports for international travel; assists in reconciling corporate credit card charges to ensure timely and accurate reimbursement and verifies payments to corporate credit cards
  • Collects and compiles data to provide visibility of status for traveler's review and/or signature
  • Creates, edits and maintains electronic and written communication
  • Tracks and maintains information relative to department and business operations
  • Verbally communicates a wide variety of information to multiple audiences
  • Processes incoming and outgoing communication and correspondence to ensure proper dissemination of information
  • Tracks and maintains designated conference room schedules for availability and efficient use of resources
  • Orders and maintains office supplies
  • Develops knowledge of Boeing's organizations, processes, program plans, policies and procedures, and products required to effectively perform functional responsibilities of the occupation
  • Skill and ability to work with sensitive information, safeguarding confidential information and working with it dispassionately
  • Ability to operate relevant personal computing hardware (e.g., personal computers, software, printers, storage media) and standard software (e.g., word processing, graphics packages, spreadsheets/databases)
  • Works under general supervision
  • Support requirement is for up to six managers.This position sits in Oklahoma City, OK and does not offer relocation. Candidates must live in the immediate area or be willing to relocate at their own expense.REQUIRED SKILLS & EXPERIENCE
    • The position must meet Export Control compliance requirements, therefore a "US Person" as defined by 22 C.F.R. - 120.15 is required. "US Person" includes US Citizen, lawful permanent resident, refugee, or asylee.
    • Proficient with Concur or Travel@Boeing (2+ years)
    • Proficient in Microsoft Office (2+ years)DESIRED SKILLS & EXPERIENCE
      • Bachelor Degree
      • Military Knowledge
      • 3-5 years similar experienceEducation & ExperienceTypically acquired through basic education (e.g. High School diploma/GED) and typically 1 or more years' related work experience or an equivalent combination of education and experience (e.g. vocational school/Associate).Drug Free Workplace:Boeing -is a Drug Free Workplace where post offer applicants and employees are subject to testing for marijuana, cocaine, opioids, amphetamines, PCP, and alcohol when criteria is met as outlined in our policies.

Keywords: Boeing, Norman , Office Administrator (Office Administration), Administration, Clerical , Norman, Oklahoma

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