Executive Assistant To Chief Executive Officer

Company: Trans-Tel Central LLC
Location: Norman
Posted on: February 25, 2021

Job Description:

The ideal candidate for this position will excel if they can keep their calm in a high pressure environment coordinating the logistics of the CEO of the company. The candidate should have some relevant experience to the role that highlights their capability to conduct all administrative work, making sure the CEO's operations run smoothly. Thus, the candidate should be detail oriented and a creative problem solver. Responsibilities* Manages CEO's calendar and independently communicates with his contacts and schedules appointments.* Screens incoming calls and correspondence and responds independently when possible.* Arranges programs, events, or conferences by arranging for facilities and caterer, issuing information or invitations, coordinating speakers, and controlling event budget.* Prepares records such as agenda, presentations, notices, minutes, and resolutions for corporate meetings.* Ask questions, work independently, and with little direction if needed* Acts as custodian of corporate documents and records.* Composes and prepares confidential correspondence, reports, and other complex documents.* Creates and maintains database and spreadsheet files.* Arranges complex and detailed travel plans and itineraries, compiles documents for travel-related meetings, and accompanies supervisor when requested.* Provides information to management and subordinates by telephone, in written form, e-mail, or in person and serves as liaison between management and employees.* Supports, complies with, and participates in the safety program.* Performs other duties as needed.Education/Experience* Bachelor's degree in business or finance. Financial and accounting background a plus.* Experience with corporate insurance a plus.* Paralegal background preferred.Qualifications* High level of proficiency in Microsoft Office Suite (word, excel & powerpoint).* Well versed in social media with compelling written communication skills* Analytical and good with numbers and spreadsheets.* Proven ability to maintain a high level of confidentiality always.* Knowledge of administrative and clerical procedures and systems such as managing files and records and other office procedures.* Ability to multitask and handle multiple projects at one time.* Able to be on time and maintain excellent attendance.* Listens, speaks clearly and persuasively in positive or negative situations;* Writes clearly and informatively.* Edits work for spelling and grammar and varies writing style to meet needs.* Presents numerical data effectively.* Ability to read and interpret written information.* Approaches others in a tactful manner and reacts well under pressure.* Treats others with respect and consideration regardless of their status or position.* Accepts responsibility for own actions and follows through on commitments.

Keywords: Trans-Tel Central LLC, Norman , Executive Assistant To Chief Executive Officer, Executive , Norman, Oklahoma