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Assistant to the Executive Director and Office Manager

Company: The University of Oklahoma
Location: Norman
Posted on: September 24, 2022

Job Description:

Organization
About the University of OklahomaCreated by the Oklahoma Territorial Legislature in 1890, the University of Oklahoma (OU) is a doctoral degree-granting research university serving the educational, cultural, economic, and health-care needs of the state, region, and nation. OU consists of three campus locations in Oklahoma as well as several centers abroad. The Norman campus serves as home to all of the university's academic programs except health-related fields. OU enrolls almost 32,000 students, has more than 2,800 full-time faculty members, and has 21 colleges offering 172 majors at the baccalaureate level, 156 majors at the master's level, 81 doctoral-level majors and 54 graduate certificates. The OU campus community is committed to maintaining an environment where individuals work collaboratively with mutual respect and assure the highest standards of ethical conduct and integrity. The Division of Student Affairs strives to enhance students' academic success by developing student skills, cultivating diverse, campus life experiences and enriching the university community through programs and services. -About New Student ProgramsNew Student Programs goal is to ensure a seamless transition process for incoming students to the University of Oklahoma. In collaboration with departments across campus, New Student Programs welcomes students to the OU community and connects them to resources, provides opportunities to find community among their peers, and equips students with tools to be successful throughout their time on campus and beyond. -About the Assistant to the Executive Director and Office Manager positionReporting to the Executive Director of New Student Programs, this position provides high level responses to requests of the executive director. This position acts as office manager for the New Student Programs office; coordinates staff development, manages websites and social media accounts in conjunction with the Director of Communications of the Division of Student Affairs, and provides general support to the executive director and New Student Services office. This position is responsible for assisting the executive director in day-to-day activities of the office. Assisting in the organizing, coordinating, and performing clerical duties following established standards. This individual will also be responsible for managing the operations for the office. This includes serving as the front-line staff member to guests, answering phones and emails, and assisting staff member with general office issues.

Job Location
Required Education: -High School Diploma or GED, AND: -

-48 months office, clerical, or administrative experience.Equivalency/Substitution: Will accept 48 months experience in lieu of the Bachelor's -Degree for a total of 72 months related experience -Skills:
Good organizational skills -Creativity in composing or presenting oral and written communicationAbility to perform basic math functions including fractions and percentages -Proficient in spreadsheet and word processing applicationsKnowledge of correct grammatical structure, vocabulary and formats, and read and understand written materialsCreativity in composing or presenting oral and written communication, word processingGood written and personal communication and organizational skillsDetail oriented for accuracy of data and informationHighly organized and able to handle multiple projects and deadlinesAble to work well with interdepartmental teams and initiativesStrong initiative to solve problemsAbility to work with minimal supervision, self-motivated on daily tasks and complete work within deadlinesAdvertised Physical Requirements:
  • Requires contact with other departments and university officials; may be required to lift, bend, stoop and carry.Supervision: -Trains new staff with onboarding education -Special Instructions: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. - To view the policy, visit g. -Diversity Statement: -The University of Oklahoma is committed to achieving a diverse, equitable, and inclusive university community by recognizing each person's unique contributions, -background, and perspectives. The University of Oklahoma strives to cultivate a sense of belonging and emotional support for all, recognizing that fostering an -inclusive environment for all is vital in the pursuit of academic and inclusive excellence in all aspects of our institutional mission. - -Equal Employment Opportunity Statement: -The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate based on race, color, national origin, -sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its -policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, -and health care services that the University operates or provides.

    Organization: New Student Programs
    Job Location: Oklahoma-Norman-Norman Campus
    Schedule: Full-time
    Job Posting: Sep 16, 2022Required
    Preferred
    Job Industries
    • Education

Keywords: The University of Oklahoma, Norman , Assistant to the Executive Director and Office Manager, Executive , Norman, Oklahoma

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