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Event Service Manager I

Company: Embassy Suites Norman - Hotel & Conference Center
Location: Norman
Posted on: November 27, 2019

Job Description:

BASIC JOB FUNCTION: The Event Service Manager will develop catering accounts and detail and help execute successful catering events. Will Generate top line catering revenue for the hotel by maximizing all revenue potential and up-selling additional events/amenities, whenever possible to build additional revenues. RESPONSIBILITIES: 1. Handle and follow up on inquiries for small meetings/events with or without guestrooms. Follow up on leads by qualifying the customer's needs and dates for the event to determine if the business is a good fit for the property. 2. Negotiate contracts and banquet event orders (BEO). Identify and price customer needs for the event, up-selling where possible, and closing the sale with the customer, collecting the customer deposit and signature on the BEO. 3. Communicate group details/changes to all hotel departments, coordinating customer's needs with other property business and activities to ensure customer's expectations are met and the property operates efficiently. 4. Present potential business at Driver Meetings to determine best mix of customers for hotel to attain budgeted revenues. Conduct meetings with client and hotel staff to ensure each event meets client's expectations. 5. Finalize and detail catering plans for groups contracted by assigned sales manager. Completely orchestrates these functions on-site or off-site. Empowered to do whatever it takes to solve problems. 6. Prospect for new catering business using a wide variety of methods including phone calls, outside sales calls, trade shows, attending community functions, blitzes, internet prospecting, supplier partnerships, etc. 7. Monitor blocked space to ensure group is meeting their contractual obligations. Initiate release of blocked space on cut-off date to allow sale of these rooms to other customers. 8. Secures payment of invoices, and the accuracy of the entire process as it relates to clients' payment as stipulated in contracts 9. Maintain account files in software system, ensuring accurate communication between client and hotel staff and the accounting department. 10. Other duties as assigned.

Keywords: Embassy Suites Norman - Hotel & Conference Center, Norman , Event Service Manager I, Executive , Norman, Oklahoma

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