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Facilities Coordinator

Company: Chickasaw Nation Industries
Location: Norman
Posted on: December 4, 2019

Job Description:

The Facilities Coordinator provides support with incoming and outgoing mail distribution, internal distribution, special mailings, shipping and receiving, as well as, oversight of vendors and ensuring service agreements are met. This position provides support to and serves as back up for the Superintendent and Assistant Superintendent. The Facilities Coordinator is responsible for assisting with the safety and security of the building(s). ESSENTIAL DUTIES AND RESPONSIBILITIES Essential duties and responsibilities include the following. Other duties may be assigned. Responsible for the integration of CNI Core Competencies into daily functions, including: commitment to integrity, knowledge / quality of work, supporting financial goals of the company, initiative / motivation, cooperation / relationships, problem analysis / discretion, accomplishing goals through organization, positive oral / written communication skills, leadership abilities, commitment to Affirmative Action, reliability / dependability, flexibility and ownership / accountability of actions taken. Supports daily mailroom operations for all incoming, outgoing and interoffice mail from receipt in central mailroom to distribution throughout the campus meeting preset delivery schedules for all locations. Cross-trains with and supports the Superintendent and Assistant Superintendent. Assists with internal employee relocations to include assembly, installation and repairs of fixtures and furniture. Selects and monitors outside delivery services for daily mail pickup at Post Office, FedEx and UPS. Collects and distributes outgoing mail/packages throughout the facility according to predetermined schedules. Ensures correct postage on all outgoing mail/packages. Obtains emergency delivery services as required. Receives, sorts, and distributes incoming mail/packages. Meters outgoing mail and parcels, operating FedEx, USPS, UPS, DHL, and bulk mail centers/systems and manages accounts and agreements with mail-related vendors according to CNI policy. Assists with stocking of materials, distribution of office supplies and offers support services. This may include picking, packing, and shipping supplies, shredding documents, storage of files and documents and organizing storage areas for CNI. Oversees CNI vehicles including registrations, taxes, tags and maintenance. Includes monitoring and completion of driver logs. May travel to other CNI office locations and businesses / vendor locations in the metro area. May respond to 24/7 facility emergences at the request of the Assistant Superintendent. Performs other duties as assigned. Responsible for aiding in own self-development by being available and receptive to all training made available by the company. Plans daily activities within the guidelines of company policy, job description and supervisor's instruction in such a way as to maximize personal output. Responsible for keeping own immediate work area in a neat and orderly condition to ensure safety of self and coworkers. Will report any unsafe conditions and/or practices to the appropriate supervisor and human resources. Will immediately correct any unsafe conditions to the best of own ability. EDUCATION / EXPERIENCE High school diploma or general education degree (GED); and three (3) months related experience and or training; or equivalent combination of education and experience. Experience with Post Office, FedEx and UPS charges, regulations and delivery services. CERTIFICATES, LICENSES, REGISTRATION Driver's License JOB SPECIFIC KNOWLEDGE / SKILLS / ABILITIES Ability to present self in a highly professional manner to others and understands that honesty and ethics are essential Ability to maintain a positive attitude Ability to maintain a professional relationship with all coworkers, vendor representatives, supervisors, managers, customers and client representatives Ability to provide clear directions and respond accordingly to employees Ability to use all relevant electronic and communication devices MATHEMATICAL SKILLS Ability to add and subtract two digit numbers and to multiply and divide with 10's and 100's. Ability to perform these operations using units of American money and weight measurement, volume, and distance. REASONING ABILITY Ability to apply commonsense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations. LANGUAGE SKILLS Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-one-one and small group situations to customers, clients, and other employees of the organization. SPECIAL PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to perform successfully the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job. Work is primarily performed in an office/warehouse setting. Regularly required to use hands to finger, handle, or feel. Regularly required to reach with hands and arms, occasionally above head. Regularly required to twist at the waist, climb and descend stairs while carrying objects. Ability to speak and hear. Frequently required to stand, walk, stoop, kneel, crouch or crawl. Occasionally required to sit and climb or balance. Regularly lifts and/or moves up to twenty-five pounds, and occasionally lifts and/or moves up to fifty pounds. Works near moving mechanical parts. Regularly exposed to general office and general office machinery noise. May be exposed to warehouse, truck or forklift noise. ID: 2019-7322 External Company Name: Chickasaw Nation Industries External Company URL: ************************* Street: 2600 John Saxon Blvd

Keywords: Chickasaw Nation Industries, Norman , Facilities Coordinator, Other , Norman, Oklahoma

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