File Clerk (On-Call)

Company: Chickasaw Nation Industries
Location: Norman
Posted on: April 9, 2021

Job Description:

It's fun to work in a company where people truly BELIEVE in what they're doing! We're committed to bringing passion and customer focus to the business. SUMMARYThe File Clerk supports operations of the Chickasaw Nation Industries (CNI) Corporate Finance Department by performing a variety of clerical tasks and maintaining the department's files, records and pertinent information. ESSENTIAL DUTIES AND RESPONSIBILITIESEssential duties and responsibilities include the following. Other duties may be assigned. Responsible for the integration of CNI Core Competencies into daily functions, including: commitment to integrity, knowledge / quality of work, supporting financial goals of the company, initiative / motivation, cooperation / relationships, problem analysis / discretion, accomplishing goals through organization, positive oral / written communication skills, leadership abilities, commitment to Affirmative Action, reliability / dependability, flexibility and ownership / accountability of actions taken. Files, delivers and retrieves documents, as needed. Maintains hardcopy records, reports and pertinent information, as assigned. Codifies, makes copies and creates / updates files following established procedures. Files documents in filing cabinets, boxes, bins or drawers according to classification and identification information. Examines incoming documents, and determines how and where they should be classified or filed. Follows guidelines for sorting and classifying information based on content, purpose, user criteria or chronological / alphabetical / numerical order. Responds to inquiries regarding records and files. Locates and retrieves information from files in response to requests from authorized personnel. Collects documents from departments and/or associates, and files accordingly. Tracks documents removed from files, and ensures that borrowed files are returned. May purge obsolete or outdated files in accordance with established schedules and procedures. Assembles and codes files for shipment to offsite storage. May maintain electronic files and records, as assigned. Performs a variety of general office duties such as data entry, operating office machines, answering phones, etc. Responsible for aiding in own self-development by being available and receptive to any training made available by the company. Plans daily activities within the guidelines of company policy, job description and supervisor's instruction in such a way as to maximize output. Responsible for keeping own immediate work area in a neat and orderly condition to ensure safety of self and coworkers. Will report any unsafe conditions and/or practices to the appropriate supervisor and Human Resources. Will immediately correct any unsafe conditions as the best of own ability. EDUCATION / EXPERIENCEHigh School Diploma or General Education Degree (GED) and three (3) months relevant experience and/or training; or equivalent combination of education / experience. CERTIFICATES / LICENSES / REGISTRATION JOB SPECIFIC KNOWLEDGE / SKILLS / ABILITIESOperational knowledge of general office and records management practices and proceduresProficient in the use of standard office equipment such as computers, typewriters, copiers, fax machines, telephone systems and office automation systemsProficient in the use of Microsoft Windows and Office programs ( i.e., Word, Excel, Outlook, PowerPoint, etc.)Detail-oriented and organized with solid multitasking skillsExcellent verbal and written communications skillsExceptional customer service, office etiquette and telephone skillsAbility to use discretion in the handling of sensitive or confidential informationAbility to work under immediate supervision as well as to follow instructions and pre-established guidelinesAbility to manage time efficiently and to take initiative in following through on tasksAbility to identify problems and to use sound judgmentAbility to work effectively both independently and in a team environment toward the successful achievement of goals LANGUAGE SKILLSAbility to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-one-one and small group situations to customers, clients, and other employees of the organization. MATHEMATICAL SKILLSAbility to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. REASONING ABILITYAbility to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. PHYSICAL DEMANDSThe physical demands described here are representative of those that must be met by an employee to perform successfully the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job. Work is primarily performed in an office environment. Regularly required to sit. Regularly required use hands to finger, handle, or feel, reach with hands and arms to handle objects and operate tools, computer, and/or controls. Required to speak and hear. Occasionally required to stand, walk and stoop, kneel, crouch, or crawl. Must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception, and ability to adjust focus. Exposed to general office noise with computers printers and light traffic. If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!

Keywords: Chickasaw Nation Industries, Norman , File Clerk (On-Call), Other , Norman, Oklahoma