NormanRecruiter Since 2001
the smart solution for Norman jobs

Senior Administrative Assistant

Company: The University of Oklahoma
Location: Norman
Posted on: June 8, 2021

Job Description:

Position Description: Under general supervision, performs administrative support-oriented job duties, to include but not limited to resolving routine questions and problem, filing maintenance, scheduling appointments, reception, inventory management, typing, report preparation, and correspondence.

Essential Duties:

  • Maintains office files that may be of a confidential nature.

  • Schedules various appointments for office personnel and ensures administrative details are completed.

  • Receives incoming calls for office personnel and refers to appropriate person.

  • Records messages or responds to caller with routine information.

  • Serves as a contact person for other employees or the outside public.

  • Provides information regarding location or availability of materials, resources, and services.

  • Monitors and orders supplies for the office and completes requisitions.

  • Responsible for typing correspondence, manuscripts, lectures, grant proposals, and medical information.

  • Reviews and responds to routine correspondence for the office personnel.

  • Prepares various reports, to include but not limited to expenditures, budgetary records and student or resident rotation schedules.

  • Makes copies and assembles materials.

  • May act as the payroll coordinator for the department or assists the payroll coordinator by providing oversight.

  • Collects time sheets, enters into PeopleSoft, tracks leave, completes ETRs, and special pays.

  • Opens, routes, and prepares incoming and outgoing mail.

  • May run errands for the department.

  • Plans and organizes meetings and programs.

  • Makes travel arrangements.

  • Performs related duties as assigned to successfully fulfill the function of the position.

Education: High School Diploma or GED

Experience: 24 months administrative support-related experience

Knowledge, Skills, & Abilities:

  • Knowledge of office procedures

  • General office and customer service skills

  • Knowledge of Microsoft Office Suite (Outlook, Excel, and Word)

  • Excellent interpersonal skills

  • Ability to work independently and as a team player

  • Ability to complete tasks in an efficient and timely manner

  • Must be detail oriented for accuracy of data and information

  • Ability to multitask, be organized, and self-motivated

  • Ability to work in stressful situations

  • Ability to communicate verbally and in writing

Keywords: The University of Oklahoma, Norman , Senior Administrative Assistant, Other , Norman, Oklahoma

Click here to apply!

Didn't find what you're looking for? Search again!

I'm looking for
in category
within


Log In or Create An Account

Get the latest Oklahoma jobs by following @recnetOK on Twitter!

Norman RSS job feeds