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Senior Administrative Assistant

Company: The University of Oklahoma
Location: Norman
Posted on: June 8, 2021

Job Description:

Position Description: Under general supervision, performs administrative support-oriented job duties, to include but not limited to resolving routine questions and problem, filing maintenance, scheduling appointments, reception, inventory management, typing, report preparation, and correspondence.

Essential Duties:

  • Maintains office files that may be of a confidential nature.

  • Schedules various appointments for office personnel and ensures administrative details are completed.

  • Receives incoming calls for office personnel and refers to appropriate person.

  • Records messages or responds to caller with routine information.

  • Serves as a contact person for other employees or the outside public.

  • Provides information regarding location or availability of materials, resources, and services.

  • Monitors and orders supplies for the office and completes requisitions.

  • Responsible for typing correspondence, manuscripts, lectures, grant proposals, and medical information.

  • Reviews and responds to routine correspondence for the office personnel.

  • Prepares various reports, to include but not limited to expenditures, budgetary records and student or resident rotation schedules.

  • Makes copies and assembles materials.

  • May act as the payroll coordinator for the department or assists the payroll coordinator by providing oversight.

  • Collects time sheets, enters into PeopleSoft, tracks leave, completes ETRs, and special pays.

  • Opens, routes, and prepares incoming and outgoing mail.

  • May run errands for the department.

  • Plans and organizes meetings and programs.

  • Makes travel arrangements.

  • Performs related duties as assigned to successfully fulfill the function of the position.

Education: High School Diploma or GED

Experience: 24 months administrative support-related experience

Knowledge, Skills, & Abilities:

  • Knowledge of office procedures

  • General office and customer service skills

  • Knowledge of Microsoft Office Suite (Outlook, Excel, and Word)

  • Excellent interpersonal skills

  • Ability to work independently and as a team player

  • Ability to complete tasks in an efficient and timely manner

  • Must be detail oriented for accuracy of data and information

  • Ability to multitask, be organized, and self-motivated

  • Ability to work in stressful situations

  • Ability to communicate verbally and in writing

Keywords: The University of Oklahoma, Norman , Senior Administrative Assistant, Other , Norman, Oklahoma

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