Senior Administrative Assistant
Company: The University of Oklahoma
Posted on: June 8, 2021
Position Description: Under general supervision, performs
administrative support-oriented job duties, to include but not
limited to resolving routine questions and problem, filing
maintenance, scheduling appointments, reception, inventory
management, typing, report preparation, and correspondence.
Maintains office files that may be of a confidential nature.
Schedules various appointments for office personnel and ensures
administrative details are completed.
Receives incoming calls for office personnel and refers to
Records messages or responds to caller with routine
Serves as a contact person for other employees or the outside
Provides information regarding location or availability of
materials, resources, and services.
Monitors and orders supplies for the office and completes
Responsible for typing correspondence, manuscripts, lectures,
grant proposals, and medical information.
Reviews and responds to routine correspondence for the office
Prepares various reports, to include but not limited to
expenditures, budgetary records and student or resident rotation
Makes copies and assembles materials.
May act as the payroll coordinator for the department or assists
the payroll coordinator by providing oversight.
Collects time sheets, enters into PeopleSoft, tracks leave,
completes ETRs, and special pays.
Opens, routes, and prepares incoming and outgoing mail.
May run errands for the department.
Plans and organizes meetings and programs.
Makes travel arrangements.
- Performs related duties as assigned to successfully fulfill the
function of the position.
Education: High School Diploma or GED
Experience: 24 months administrative support-related
Knowledge, Skills, & Abilities:
Knowledge of office procedures
General office and customer service skills
Knowledge of Microsoft Office Suite (Outlook, Excel, and
Excellent interpersonal skills
Ability to work independently and as a team player
Ability to complete tasks in an efficient and timely manner
Must be detail oriented for accuracy of data and information
Ability to multitask, be organized, and self-motivated
Ability to work in stressful situations
- Ability to communicate verbally and in writing
Keywords: The University of Oklahoma, Norman , Senior Administrative Assistant, Other , Norman, Oklahoma
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