Administrative Support Specialist - Breast Institute
Company: The University of Oklahoma
Posted on: June 10, 2021
OU Health Physicians is Oklahoma's largest physician group and
encompasses almost every adult and child specialty.
This position is located in the Breast Institute Clinic.
POSITION INFORMATION: Performs administrative support-oriented
job duties; resolves a variety of support-related questions and
problems; performs duties such as file maintenance, managing
inventory, typing, preparing reports, conducting correspondence,
distributing information, conducting research and computation, and
managing office procedures; performs non-routine support
File Maintenance. Maintains office files that may be of a
confidential nature such as examinations or personnel information.
Maintains budgetary records.
Appointment Scheduling. Schedules various appointments for
office personnel and ensures administrative details are completed.
Makes travel arrangements.
Reception. Receives incoming calls for office personnel. Records
messages or responds to caller with routine information. Refers
caller to appropriate personnel. Serves as a contact person for
other employees or the outside public.
Inventory Management. Monitors and orders supplies for the
office and completes requisitions. Signs associate forms as
authorized by the supervisor.
Typing. Types and proofreads letters, manuscripts, lectures
grant proposals, medical information, etc. Performs simple data
recording and may transcribe material.
Report Preparation. Prepares various reports such as office
supply expenditures, student or resident rotation schedules,
Correspondence. Reviews and responds to routine correspondence
for the office personnel and sometimes in the name of the
supervisor. Drafts replies to such correspondence with minimal
Information Distribution. Distributes various forms of
information to office personnel such as mail, or newsletters.
Research and Computation. Performs minor statistical and
business research, and routine computations that require knowledge
Office Management. Assesses office procedures and makes
necessary changes in order to improve office functioning. Assists
in personnel selection of the clerical staff. May assume
responsibility for training, assigning and checking work of
- As Needed. Performs related duties as assigned to successfully
fulfill the function of the position.
Education: High School Diploma or GED
Experience: 12 months office, clerical or administrative support
Working knowledge of office procedures
General office and customer service skills
Working knowledge of Microsoft Office Suite (Outlook, Excel, and
Excellent interpersonal skills
Ability to work independently and as a team player
Ability to complete tasks in an efficient and timely manner
Must be detail oriented for accuracy of data and information
Ability to multitask, be organized, and self-motivated
Ability to work in stressful situations
- Ability to communicate verbally and in writing
OU Health Hospitals and OU Health Physicians are merging into
one clinical enterprise. This position will transition employment,
along with existing staff to OU Health Physicians as of July 1,
Keywords: The University of Oklahoma, Norman , Administrative Support Specialist - Breast Institute, Other , Norman, Oklahoma
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