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Sr Admin Support Specialist

Company: The University of Oklahoma
Location: Norman
Posted on: November 20, 2022

Job Description:

Under general supervision, performs administrative support-oriented job duties, to include but not limited to resolving routine questions and problem, filing maintenance, scheduling appointments, reception, inventory management, typing, report preparation, and correspondence.

  • Maintains office files that may be of a confidential nature.
  • Schedules various appointments for office personnel and ensures administrative details are completed.
  • Receives incoming calls for office personnel and refers to appropriate person. Records messages or responds to caller with routine information. Serves as a contact person for other employees or the outside public. Provides information regarding location or availability of materials, resources, and services.
  • Monitors and orders supplies for the office and completes requisitions.
  • Responsible for typing correspondence, manuscripts, lectures, and grant proposals
  • Reviews and responds to routine correspondence for program manager.
  • Prepares, processes and tracks facility and service agreements, collaborative agreements, and independent contractor forms.
  • Prepares various reports, to include but not limited to expenditures, budgetary records and staff schedules. Makes copies and assembles materials.
  • May act as the payroll coordinator for the department or assists the payroll coordinator by providing oversight. Collects time sheets, enters into PeopleSoft, tracks leave, completes ETR's, and special pays.
  • Opens, routes, and prepares incoming and outgoing mail. May run errands for the department.
  • Plans and organizes logistics for meetings, trainings, and conferences.
  • Makes travel arrangements.
  • Performs related duties as assigned to successfully fulfill the function of the position.
    Required Education: High School Diploma or GED, AND:

    * 24 months office, clerical, or administrative experience.


    • Knowledge of office procedures
    • General office and customer service skills
    • Knowledge of Microsoft Office Suite (Outlook, Excel, and Word)
    • Excellend interpersonal skills
    • Ability to work independently and as a team player
    • Ability to complete tasks in an efficient and timely manner
    • Must be detail oriented for accuracy of data and information
    • Ability to multitask, be organized, and self-motivated
    • Ability to work in stressful situations
    • Ability to communicate verbally and in writing

      * None

      Advertised Physical Requirements:

      * Sit for prolonged periods. Communicatie effectively and listens. Engage in repetitive motion. Use of computer and telephone. Stand, stoop, bend and reach.

      Department Preferences:

      * University PeopleSoft experience and processing service agreeements.

      Supervision: None.

      Special Instructions: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy, visit

      Diversity Statement: The University of Oklahoma is committed to achieving a diverse, equitable, and inclusive university community by recognizing each person's unique contributions, background, and perspectives. The University of Oklahoma strives to cultivate a sense of belonging and emotional support for all, recognizing that fostering an inclusive environment for all is vital in the pursuit of academic and inclusive excellence in all aspects of our institutional mission.

      Equal Employment Opportunity Statement: The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.

Keywords: The University of Oklahoma, Norman , Sr Admin Support Specialist, Other , Norman, Oklahoma

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