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Award Coordinator

Company: The University of Oklahoma
Location: Norman
Posted on: January 21, 2023

Job Description:

This position performs, with supervisor oversight, award administration activities relating to sponsored programs. It is an entry-level, staff position that offers the incumbent an ideal foundation in understanding the principles of research administration. This position supports one or more functional areas including, but not limited to: award negotiation, acceptance, and award set-up; or contract and subcontract review and negotiation.

This position also manages non-fiscal post-award administration and closeouts, or terminations, of grants and contracts. The incumbent serves as a liaison between the sponsors and principal investigators.

This position requires critical thinking skills, problem recognition and problem-solving ability, independent analysis, strong attention to detail, and keen organizational skills. Strong communication skills are a key to a successful career in Research Administration. The position requires an ability to communicate in a positive tone, clear and concise messaging (in both oral and written communication), and the ability to balance compliance with customer service.

This position may be eligible for a hybrid remote work schedule after successful completion of training and satisfactory job performance.

Typical Functions May Include:

* Reviews and negotiates with sponsor agencies on project budgets, cost-sharing requirements, award terms and conditions, modifications, no-cost extensions, terminations, and related matters
* Negotiates agreements where the university is a subcontractor to other institutions.
* Drafts correspondence and/or prepares paperwork as necessary to accept, modify, or reject grants and contracts.
* Assures compliance to terms and conditions of monetary awards according to the standards and guidelines outlined by the university, the state and the federal government.
* Stays informed on federal, state, industrial, and foundation regulations and the support available to university faculty and staff through publications, communication with agency officials, and attendance at meetings and seminars at various levels.
* Ensures university authorization of compliance issues by corresponding with other university offices, such as Legal Counsel, Office of Technology Commercialization, and Office of Export Controls.
* Communicates with Principal Investigators to achieve goals, while maintaining compliance with applicable policies and following standard operating procedures.
* Serves as a liaison between sponsors and principal investigators as necessary to facilitate performance of projects and alleviate problems.

Required Education: Bachelor's degree, AND

* 24 months experience in sponsored program administration, or related experience in an academic institution for higher education or research environment.

Equivalency/Substitution: Will accept 48 months of research administration experience in lieu of a Bachelor's degree for a total of 72 months of experience.


* Proficient in Microsoft Office, Google Suite, Zoom, and other frequently used document sharing applications such as Dropbox
* Detail oriented for accuracy of data and information
* Setting priorities, completing deadlines, and making administrative procedural decisions.
* Highly organized and able to handle multiple projects and deadlines
* Able to communicate well and build rapport quickly with students, faculty, and staff
* Able to produce reports and complete work within deadlines
* Strong initiative to solve problems
* Customer service
* Ability to work both independently and with interdepartmental teams on various initiatives
* Proficient professional writing skills for drafting correspondence, summaries, and other required reports.

Certifications: None

Advertised Physical Requirements: Must be able to engage in repetitive motions and communicate effectively.

Department Preferences:

* Previous experience with OU systems with some budget experience
* General knowledge of grants and contracts terminology
* Work in a fast-paced, team-oriented, higher educational institution environment or similar
* Superb customer service skills, using independent judgement, in a team environment, including working with faculty, administrators, accountants, and external agencies

Supervision: None

Special Instructions: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy, visit

Diversity Statement: The University of Oklahoma is committed to achieving a diverse, equitable, and inclusive university community by recognizing each person's unique contributions, background, and perspectives. The University of Oklahoma strives to cultivate a sense of belonging and emotional support for all, recognizing that fostering an inclusive environment for all is vital in the pursuit of academic and inclusive excellence in all aspects of our institutional mission.

Equal Employment Opportunity Statement: The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.

Keywords: The University of Oklahoma, Norman , Award Coordinator, Other , Norman, Oklahoma

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