Award Coordinator
Company: The University of Oklahoma
Location: Norman
Posted on: January 21, 2023
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Job Description:
This position performs, with supervisor oversight, award
administration activities relating to sponsored programs. It is an
entry-level, staff position that offers the incumbent an ideal
foundation in understanding the principles of research
administration. This position supports one or more functional areas
including, but not limited to: award negotiation, acceptance, and
award set-up; or contract and subcontract review and
negotiation.
This position also manages non-fiscal post-award administration and
closeouts, or terminations, of grants and contracts. The incumbent
serves as a liaison between the sponsors and principal
investigators.
This position requires critical thinking skills, problem
recognition and problem-solving ability, independent analysis,
strong attention to detail, and keen organizational skills. Strong
communication skills are a key to a successful career in Research
Administration. The position requires an ability to communicate in
a positive tone, clear and concise messaging (in both oral and
written communication), and the ability to balance compliance with
customer service.
This position may be eligible for a hybrid remote work schedule
after successful completion of training and satisfactory job
performance.
Typical Functions May Include:
* Reviews and negotiates with sponsor agencies on project budgets,
cost-sharing requirements, award terms and conditions,
modifications, no-cost extensions, terminations, and related
matters
* Negotiates agreements where the university is a subcontractor to
other institutions.
* Drafts correspondence and/or prepares paperwork as necessary to
accept, modify, or reject grants and contracts.
* Assures compliance to terms and conditions of monetary awards
according to the standards and guidelines outlined by the
university, the state and the federal government.
* Stays informed on federal, state, industrial, and foundation
regulations and the support available to university faculty and
staff through publications, communication with agency officials,
and attendance at meetings and seminars at various levels.
* Ensures university authorization of compliance issues by
corresponding with other university offices, such as Legal Counsel,
Office of Technology Commercialization, and Office of Export
Controls.
* Communicates with Principal Investigators to achieve goals, while
maintaining compliance with applicable policies and following
standard operating procedures.
* Serves as a liaison between sponsors and principal investigators
as necessary to facilitate performance of projects and alleviate
problems.
Required Education: Bachelor's degree, AND
* 24 months experience in sponsored program administration, or
related experience in an academic institution for higher education
or research environment.
Equivalency/Substitution: Will accept 48 months of research
administration experience in lieu of a Bachelor's degree for a
total of 72 months of experience.
Skills:
* Proficient in Microsoft Office, Google Suite, Zoom, and other
frequently used document sharing applications such as Dropbox
* Detail oriented for accuracy of data and information
* Setting priorities, completing deadlines, and making
administrative procedural decisions.
* Highly organized and able to handle multiple projects and
deadlines
* Able to communicate well and build rapport quickly with students,
faculty, and staff
* Able to produce reports and complete work within deadlines
* Strong initiative to solve problems
* Customer service
* Ability to work both independently and with interdepartmental
teams on various initiatives
* Proficient professional writing skills for drafting
correspondence, summaries, and other required reports.
Certifications: None
Advertised Physical Requirements: Must be able to engage in
repetitive motions and communicate effectively.
Department Preferences:
* Previous experience with OU systems with some budget
experience
* General knowledge of grants and contracts terminology
* Work in a fast-paced, team-oriented, higher educational
institution environment or similar
* Superb customer service skills, using independent judgement, in a
team environment, including working with faculty, administrators,
accountants, and external agencies
Supervision: None
Special Instructions: If you are selected as a final candidate for
this position, you will be subject to The University of Oklahoma
Norman Campus Tuberculosis Testing policy. To view the policy,
visit https://hr.ou.edu/Policies-Handbooks/TB-Testing.
Diversity Statement: The University of Oklahoma is committed to
achieving a diverse, equitable, and inclusive university community
by recognizing each person's unique contributions, background, and
perspectives. The University of Oklahoma strives to cultivate a
sense of belonging and emotional support for all, recognizing that
fostering an inclusive environment for all is vital in the pursuit
of academic and inclusive excellence in all aspects of our
institutional mission.
Equal Employment Opportunity Statement: The University of Oklahoma,
in compliance with all applicable federal and state laws and
regulations, does not discriminate based on race, color, national
origin, sex, sexual orientation, genetic information, gender
identity, gender expression, age, religion, disability, political
beliefs, or status as a veteran in any of its policies, practices,
or procedures. This includes, but is not limited to, admissions,
employment, financial aid, housing, services in educational
programs or activities, and health care services that the
University operates or provides.
Keywords: The University of Oklahoma, Norman , Award Coordinator, Other , Norman, Oklahoma
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