Contract Billing Analyst

Company: Chickasaw Nation Industries
Location: Norman
Posted on: January 12, 2021

Job Description:

It's fun to work in a company where people truly BELIEVE in what they're doing!We're committed to bringing passion and customer focus to the business.SUMMARYThe Contract Billing Analyst is responsible for processing contract specific billing invoices. This position regularly interacts with Program Managers and follows the established review and approval processes in order to ensure the accuracy of invoice billings and to resolve any variances that may exist.ESSENTIAL DUTIES AND RESPONSIBILITIESEssential duties and responsibilities include the following. Other duties may be assigned.Responsible for the integration of CNI Core Competencies into daily functions, including: commitment to integrity, knowledge / quality of work, supporting financial goals of the company, initiative / motivation, cooperation / relationships, problem analysis / discretion, accomplishing goals through organization, positive oral / written communication skills, leadership abilities, commitment to Affirmative Action, reliability / dependability, flexibility and ownership / accountability of actions taken.Prepares invoices for a variety of contracts, and utilizes multiple systems for invoice submittals (i.e., WAWF, Vipers, IBM, GSA, ITSS, IPP, etc.). Reads and interprets contracts to determine and understand proper invoicing formats and requirements.Reviews work and verifies the accuracy of invoice calculations.Records invoices through the accounting system.Coordinates the review and approval of invoices with internal Program / Project Managers.Scans, copies, files and mails invoices.Performs aged accounts receivables analyses, and assists with unbilled reconciliations.Assists in preparation of Contract Closeouts, Month End Analysis and various reports.Provides information to assist with internal and external audits, as requested.Performs all other duties as required. Meets performance and accuracy standards.Responsible for aiding in own self-development by being available and receptive to all training made available by the company.Plans daily activities within the guidelines of company policy, job description and supervisor's instruction in such a way as to maximize personal output. Responsible for keeping own immediate work area in a neat and orderly condition to ensure safety of self and coworkers. Will report any unsafe conditions and/or practices to the appropriate supervisor and human resources. Will immediately correct any unsafe conditions to the best of own ability.EDUCATION / EXPERIENCEMust have relevant education, experience and accuracy as specified below, or equivalent combination of education / experience.Level IAssociates Degree1 year 6 months experienceOne year average accuracy of 90%.Competent use of CNI Billing Systems.Basic knowledge of Contract Billing types.Assists with reporting requirements.Continuous level of high performance required. Level 2Associates Degree3 Years' ExperienceOne year average accuracy of 93%.Mastery of CNI Billing Systems.Knowledge of all Contract Billing types.Accuracy and timeliness of reporting requirements to management.Performs and ensures accuracy and timeliness of special projects.Continuous level of high performance required. Level 3Associates Degree5 Years' ExperienceOne year average accuracy of 95%.Mastery of CNI Billing Systems.Knowledge of all Contract Billing types.Accuracy and timeliness of reporting requirements to management.Performs and ensures accuracy and timeliness of difficult special projects.Responsible to train levels 1 and 2.Works with little direct supervision.Continuous level of high performance required. Level 4Associates Degree6 Years' ExperienceOne year average accuracy of 98%.Mastery of CNI Billing Systems.Mastery of all Contract Billing types.Accuracy and timeliness of reporting requirements to management.Performs and ensures accuracy and timeliness of complex special projects.Responsible to train levels 1, 2 and 3.Works with little direct supervision.Continuous level of high performance required. CERTIFICATES / LICENSES / REGISTRATIONJOB SPECIFIC KNOWLEDGE / SKILLS / ABILITIESWorking knowledge and understanding of government contract billing with ability to read through contracts and ascertain needed informationOperational knowledge of standard office principles, practices and procedures, as well as those related to accounting and financeBasic knowledge and understanding of Generally Accepted Accounting Principles (GAAP)Ability to follow instructions and pre-established guidelinesProficient in the use of standard office equipment such as computers, copiers, fax machines, telephone systems and office automation systems with ability to use 10-key calculator by touchSkilled proficiency in the use of Microsoft Windows and Office programs (i.e., Word, Excel, Outlook, PowerPoint, etc.) with ability to quickly grasp specialized automated accounting systemsExcellent verbal and written communications skillsDetail-oriented with ability to organize and prioritize tasks, meet deadlines and accurately complete all assignmentsSolid analytical and problem-solving skillsExcellent customer service skillsAbility to maintain all information in a highly confidential and organized mannerAbility to work both independently and in a team environment toward the successful achievement of goalsLANGUAGE SKILLSAbility to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.MATHEMATICAL SKILLSAbility to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference and volume. Ability to apply concepts of basic algebra and geometry.REASONING ABILITYAbility to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.SPECIAL PHYSICAL DEMANDSThe physical demands described here are representative of those that must be met by an employee to perform successfully the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job. Work is primarily performed in an office environment. Regularly required to sit. Regularly required use hands to finger, handle, or feel, reach with hands and arms to handle objects and operate tools, computer, and/or controls. Required to speak and hear. Occasionally required to stand, walk and stoop, kneel, crouch, or crawl. Must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception, and ability to adjust focus. Exposed to general office noise with computers printers and light traffic.If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!

Keywords: Chickasaw Nation Industries, Norman , Contract Billing Analyst, Professions , Norman, Oklahoma